Category Archives: Habits

The OODA Loop: Your “Lasso of Truth” for Enhanced Decision Making

What makes Wonder Woman such a fierce warrior? We can chalk it up to her royal lineage or her upbringing as the princess of the Amazons, but it really comes down to her mission-driven, strategic mindset. She is able to break down a problem, formulate a new plan, and flawless execute. Famed military strategist John Boyd believes we can do the same.

In the 1960s, Boyd developed a strategic tool called the OODA Loop—Observe, Orient, Decide, and Act. This four-step decision-making process provides a systematic method for addressing uncertainty with a strategy for winning direct competitions. It does so by helping us categorize and organize the ways we think about our environment. And those who make it through all four stages the quickest, wins.

Wonder Woman is a fighter, better than most, but it’s what she fights for that is important. It’s her vision of a future of peace and acceptance that makes her the right ambassador for everyone.—Gal Gadot

Leaders are surrounded with ambiguity. When circumstances change, too often we fail to shift our outlook, instead continuing to see the world as it was. Then, when our old outlook doesn’t work, we keep trying to force it to work. To overcome this ineffective cycle, we need to adapt our outlook so we can deal with the actual reality. That is where the OODA Loop comes in.

The OODA Loop illustrates a process to help us learn, develop, and thrive in an ever-shifting environment. Let’s break down each step.

Observe

The first step in the OODA Loop is to observe. This involves absorbing new information about our environment, maintaining a strong sense of situational awareness, and remaining open to change. Intellectual curiosity is the key.

From an Amazonian warrior’s standpoint, observing is remaining in a state of relaxed alert where while there’s no specific threat, you are taking in your surroundings in both a relaxed and alert manner. For the rest of us, observation requires us to be diligently aware of internal and external opportunities and threats. To do so, we need to keep track of revenue, expenses, and profit but also industry trends, company culture, and the overall business environment.

It is not necessarily the one with more information who will come out victorious, it is the one with better judgment, the one who is better at discerning patterns.—Frans P.B. Osinga, Science, Strategy, and War

Orient

The second step is considered to be the focal point of the OODA Loop. Orientation shapes the ways we interact with, observe, react to, and behave towards our environment. Just as Wonder Woman cannot approach every adversary with the same tactical strategies, we cannot approach every situation as if they are constant. Effective orientation involves a process called destructive deduction where we shatter old paradigms so as to put them back together in a way that is more closely aligned to our current reality, i.e. creative induction.

To improve your orientation:

Start shattering and rebuilding your paradigms. The more you do it, the better you’ll be.

Never stop orienting. Deductive destruction and creative induction is not a one-time event; it is a continual process of updating outdated mindsets to fit the changing environment.

Validate new paradigms before enacting them. Utilize past experiences to determine what has worked in similar situations, study best practices, and brainstorm with the team. Then you are ready for the next two steps in the OODA Loop.

Decide

Once we’ve observed, deductively destroyed, and creatively induced, it is time to decide on the course of action. This involves moving forward with our best hypothesis about the paradigm we feel will be most beneficial. To avoid this step is to remain unfocused and aimless. To tackle it, we are indicating that we are ready for the next step.

Act

Action is how we learn whether our hypothesis is correct. If it is, Wonder Woman wins the battle and we overcome our obstacle; if it is not, we start the OODA Loop again using our newly observed knowledge.

Whether you are an Amazonian princess or a mild-mannered supervisor, we must have a clear, applicable process to cut through uncertainty so we can make quick decisions in an organized manner. The OODA Loop (or Lasso of Truth for you Wonder Woman fans) makes this typically implicit practice explicit through an easy to follow method. It’s a wonder you haven’t used it yet.

Complaining is Not Catharsis: Choose Sportsmanship Over Purposeless Venting

Few things bother me more than complaining. I’m not referring to actual complaints, the kind where the individual has a legitimate gripe and would like help finding a solution. No, I’m talking about the pointless complaints where the only intent is to voice discontent. If you are watching Feud: Bette and Joan then you know what I mean.

The mini-series Feud: Bette and Joan follows the real-life story of two legendary actresses, Bette Davis and Joan Crawford, and their legendary quarreling. They constantly complain about each other to studio heads, the director, tabloid columnists, and to their children. While many of their complaints are not without merit, how much did Davis and Crawford accomplish with their relentless critiques? A new study found that complaining may actually make the situation worse.

According to research published in the European Journal of Work and Organizational Psychology, Demeroutia and Cropanzano found that complaining about negative events cements their impact. It seems that discussing these events immediately during or after they occur forces the brain to re-live the negative emotional response. This reinforces the association between the event and the negative emotions, “turning a bad experience into That Bad Experience.” The incident then becomes more memorable and has a more damaging influence on emotional well-being.

When complaining, Demeroutia and Cropanzano concluded that what may have been intended as a short outburst persists until at least the afternoon of the following day. That is over 24 hours of significantly diminished momentary mood, less satisfaction with work, and lower pride in accomplishments.

It is easy to say that the lesson is to ask people to refrain from talking about bad things, however that is not at all the point. When a problem arises we must work towards resolution, and that begins with verbalizing it. But purposeless complaining is not the solution—a more constructive method is to harness your sportsmanship.

Sportsmanship, otherwise known as organizational citizenship behavior, involves a willingness to tolerate workplace inconveniences, annoyances, and discomforts without complaining. A “good sport” can buffer themself from the harmful effects of daily negative work experiences, thereby blocking the formation of salient negative memories.

Demeroutia and Cropanzano determined that individuals with higher levels of sportsmanship processed negative events with the intent of achieving positive outcomes, not complaining for the sake of complaining. As a result, they recovered faster from setbacks. Being free from harmful distractions, they were then able to experience enhanced productivity, display a greater willingness to help co-workers, improve their efficiency, and generate social capital with stronger networks of peers.

Don’t let pettiness get the best of you or allow it to overrun your culture. We are not victims of our circumstances; we have the latitude to evaluate and process the meaning of events and how we choose to react. You can spend your whole career like Bette Davis and Joan Crawford, but you’ll end up with a bruised ego, few real friends, and a wake of wasted opportunities. They each achieved great things, but a trace of sportsmanship may have resulted in so much more. Learn from them. Make the choice to be a good sport.

How to Boost Your Performance through Rituals with James Lipton

How do you prepare yourself for a new activity? I didn’t put too much thought into this until I was at a conference a few years ago. I can’t remember the topic but I distinctly recall standing at a urinal when a guy walked into the bathroom and shouted at the mirror, “You are Lizard King! You can do anything!” He then left as quickly as he had appeared.

Ten minutes later I was shocked as the “Lizard King” was introduced as the keynote speaker. After the presentation, I asked him about his display. He wasn’t embarrassed, although he claimed that he didn’t see anyone in the bathroom. The keynote stated that it’s simply his pre-speech ritual. “It must psych you up?” I asked. “It use to,” he responded, “now it’s just something I do to center myself before I stand in front of a crowd.”

Similarly, in a recent interview, Inside the Actors Studio host James Lipton discussed his pre-show rituals. It begins with the hours of meticulous research Lipton conducts on the person being interviewed. This can take months and Lipton prefers to do it by himself. He then transcribes his notes onto his trademark blue index cards and marks them up with post-it tabs and highlighters before they are neatly stacked in a 10-inch pile on his desk while taping the show.

My nightmare, somebody steals my cards.—James Lipton

Rituals like Lipton and the Lizard King are more than simply superstition or habit; they have been shown to have a positive affect on performance. In a study published in Organizational Behavior and Human Decision Processes, Alison Woods Brooks found that many top-level performers use rituals to help them prepare. These rituals significantly reduce anxiety and produce a higher quality work product. By mitigating the distracting, disruptive indicators associated with anxiety through pre-performance routines, Brooks concluded, “although some may dismiss rituals as irrational, those who enact rituals may well outperform the skeptics who forgo them.”

The lesson here is that we need a consistent ritual that precedes our stress-inducing events. You can go big (like screaming into a public bathroom mirror) or more subtle. Drink a glass of room temperature water. Read a poem or inspirational quote. Click your heals three times. Whatever you can do to center yourself and jumpstart that inner “on” switch. I’m sure Lipton would even be okay if you used index cards, although maybe you can find a color other than blue.

New Year’s Resolutions: Why You Need One and How to Ensure Success

Once again, it’s the end of the year. A time to reflect on all we’ve accomplished… then, feel inadequate and vow to do better next year. This typically involves some grand resolution that will begin on January 1st. I’ve written about my cynical outlook regarding New Year’s Resolutions; however, if you’re ambitious and need a jumpstart, there are worse ways to expend your efforts.

Recent research compared people who set ambitious goals to those who set more conservative goals. The study found that those with bold goals are happier in the “long run.” They attribute this to the result—if you set a conservative goal, you get a conservative outcome; whereas an ambitious goal has a substantial outcome.

The moral of the story is don’t sell yourself short. Aim high.—Cecile K. Cho, Assistant Professor of Management and Marketing

There’s a caveat to the “ambitious goal = happiness” theory. In order to achieve this happiness, you need to achieve your ambitious goal. Otherwise, all you did was set yourself up for failure, which is demoralizing and will negatively affect your chances of creating future ambitious goals. Thankfully, there is a solution, and it may not be what you think.

Whenever we talk about resolutions and goals, the importance of self-control is often stressed. There is pressure to muster the willpower to stay on task, persevere through the hard times, and ultimately win. But what if there was more to it than self-control?

A study in Social Psychological and Personality Science found that individuals who experience fewer temptations make more progress toward their goals than those who concentrate on flexing their willpower. In practice, avoiding temptation means ducking the candy machine when you’re hungry, or turning off your phone notifications when you need to focus. The idea is to not exert any mental energy into resisting your prior bad habits.

The connection between temptations and goal attainment can be explained by emotional exhaustion. People who experience the most temptations report feeling mentally depleted. And this mental depletion is linked to a gradual diminishing of self-control until goal success is nil.

Don’t be part of the 92% of the population who give up on their resolutions before the end of the first month. Self-improvement begins with setting ambitious goals so you can make big things happen. Then resist the temptations that are trying to take you off course. If it works, happiness and a sense of self-satisfaction awaits. If not, there’s always next year.

Why Leaders Should Be More Like Ebenezer Scrooge: A Five Step Process

a_christmas_carolThe story of Ebenezer Scrooge is one of my favorite holiday traditions. As much as I’d like to say that I read Dickens’ A Christmas Carol every year, in truth I read it once, really liked it, and have since made a ritual of watching Scrooged with Bill Murray. With every viewing of this movie plus the multitude of other renditions, I wonder why calling someone a “Scrooge” is such a bad thing.

As leaders, we should strive to be Scrooges. If this sounds wrong that’s because you are focusing on the pre-Christmas Ebenezer. That guy is a selfish, egotistical miser who says things like, “If I could work my will, every idiot who goes about with ‘Merry Christmas’ on his lips should be…buried with a stake of holly through his heart.” But this is not the message of A Christmas Carol, it is simply the beginning.

A Christmas Carol is the story of self-improvement. It’s about learning from your past, having foresight into your future, and making the changes necessary in the present. This is not a feel-good self-affirmation; it’s a motivator to introspectively pick apart our flaws and work towards becoming a better person.

We can’t be forced to change our ways. There is no Ghost of Christmas Yet-to-Come to serve as a catalyst for evolving. Our fate will not be on display to pressure us into an epiphany. All we have is inner drive. Unfortunately, the determination to change is not enough; our bad habits are too embedded into our psyche. Therefore, according to Prochaska and DiClemente’s Stages of Change Model, we need to follow these five steps to make positive behavioral changes that stick.

  1. Precontemplation. In this first stage, we are Scrooge on December 23rd–making a change has been the farthest thing from our mind. The signs have been all around us, but we’ve fought or just ignored them.
  2. Contemplation. In this stage we’ve begun to think about the need to change a behavior. The impetus is different for everyone. For some it takes a particular event to wake us up, like Scrooge’s surprise visit from his deceased business partner Jacob Marley. For others it involves years of deliberation.
  3. Determination. Now we begin to mentally prepare for action. While Scrooge woke up on Christmas morning with a new outlook on life, we may download a new calendar app or buy running shoes. This stage involves mapping out our plan of attack and scheduling a start date. This culmination of willpower is the resolve to change and the fuel needed to attain your goals.
  4. Action. Time to activate your plan. Give Bob Cratchit a raise. Get medical assistance for Tiny Tim. Start moving!
  5. Maintenance. Day 1 of a new behavior is easy; true change takes persistence. Scrooge wasn’t just a more virtuous person on December 25th. As the book states, “Scrooge was better than his word. He did it all, and infinitely more… He became as good a friend, as good a master, and as good a man…” Maintenance involves continuing to chase your goal every day, with every decision, and every deed. It requires that we uphold a high life-condition where our changed belief continues to manifest as action. Create short milestones so you can appreciate the sense of accomplishment and reward yourself along the way.

Want to be a better leader? Be a Scrooge—remain in a constant state of self-improvement. Want to be a better leader? Be a Jacob Marley—guide others towards elevating their skills and performance. And if you really want to be a better leader, be a Ghost of Christmas Past, Present and Yet-to-Come—foster a culture where people can learn from their mistakes, understand the repercussions, and make changes before its too late. Or say, “Ba-Hum-Bug” and suffer the consequences.